[珠海]渣打銀行招聘Personal Assistant to City GM

Position Type: Intern    
Deadline: Long Term
Number: Several
Location: 珠海

Job Description:    
Scope Of Role:
職責范圍

•Oversee branch planning, supporting the City General Manager in local business research, event management, relationships with key stakeholders including China and Group visitors, as well as branch data collation on a consolidated basis
•Manage the office across various Businesses and Functions, coordinating branch-wide business activities particularly for Functions that do not have onsite presence (including HR, banking services and branch administration)
•協助分行行長監督分行整體情況，包括對當地業務的調研、重要活動的管理，與渣打中國及集團的主要領導的聯系，和對分行的資料進行統一整理。
•與各業務及職能部門合作, 協助其在分行范圍內的工作，尤其是在分行尚未設立的職能部門（包括人力資源部、銀行采購服務部、行政部門）。

Key Responsibilities/Challenges:
主要工作范圍

Branch Planning
•Conduct market research on local business potential, considering the strategy and business plans of Consumer Banking and Wholesale Banking in the branch
•Manage key events for all staff in the branch including annual dinner, learning week and Corporate Social Responsibility related activities
•Coordinate local visit itineraries for China Executive Committee (EXCO) members and Group senior leaders, working closely with the relevant offices of the visitors on activity schedule, communication with local government and regulator offices, local travel logistics, as well as meal and gift arrangements
•Collate branch level reports for review by Branch Management Committee (Branch MANCO) and Regional Leadership Team (RLT) Heads, seeking and organizing data from different Businesses and Functions in the branch
•Organize meetings for the Branch Manager (internal and external, including Branch Manco and RLT), and attend them to take minutes and support follow up actions as needed

在分行規劃方面
•進行本地潛在業務市場的調查，并充分考慮到個人銀行和企業銀行的發展策略和業務計劃。
•管理分行主要活動，包括年底員工聚餐、職員培訓周，以及與銀行企業社會責任有關的活動。
•當渣打中國執行委員會及集團高層領導成員視察分行時，與相關領導的辦公室人員密切配合安排行程并協調日程進展，及與當地政府和監管機構進行良好溝通，協助編排會議、用餐和禮品贈送。
•從分行各業務和職能部門收集相關資料并整理成分行報告，供分行管理委員會和區域領導團隊審閱。
•協助分行行長組織各類會議（內部和外部，包括分行管理委員會和區域領導團隊會議)，記錄會議紀要，并在需要的情況下協助跟進相關事項。

HR Management
•Labor contract sign-off & on boarding documents checking/collection
•Complete exit procedure through off-boarding system
•Prepare CIIC report template according to new joiner & resignees’ information.
•Coordinate Q12 survey
•Support the Flexible Working application
•Take charge of the personal income tax filing
•Certification issuing

在人事管理方面:
•負責新員工入職相關的材料的收集及勞動合同的簽定和蓋章。
•當員工離職時，通過離職系統監控并完成離職所需的手續。
•根據員工入職和離職信息更新中智報表。
•協調及推廣Q12 員工契合度調查
•協助年度不定時工時制申請
•負責月度個人所得稅申報
•開據各類證明。

Office management
•Coordinate local activities for Functions that do not have onsite presence, serving as these Functions’ key contact point in the branch and facilitating functional activities, as required, across Businesses and Functions in the branch
•Manage branch administration in line with Banking Services guidelines and standards, taking into account the needs of all staff in the branch; areas of focus include health and safety, car and driver management, printing, stationery, pantry, equipment, and electrical appliances

在辦公室管理方面
•協助處理目前在分行尚未成立的職能部門的事務，作為這些職能部門在分行的主要聯系人，根據需要，積極協助并向分行各業務和職能部門推動相關的工作。
•以銀行采購服務部及行政部的準則和標準，加上分行員工的需求，來管理分行行政事務，其中包括員工在辦公室的健康和安全、公司車子和司機的安排、資料的影印、辦公用品的采購、茶水間及辦公設備和電器的管理。

Additional support to Branch Manager
•Manage the Branch Manager’s business schedule including business travel
•Handle business correspondences for the Branch Manager in line with branch priorities, in particular verbal and written correspondences with local government and regulatory officials
•Process and track Branch Manager related expenses
•Support presentations to be conducted by the Branch Manager, including drafting presentation content and providing onsite support

協助處理分行行長的各項事務
•管理分行行長的業務日程，包括出差安排。
•根據分行業務的優先處理規程，為分行行長進行有關業務的回復，特別是口頭和書面上對當地政府以及監管機構官員進行及時回應。
•記錄和處理分行行長的相關費用。
•協助分行行長準備講演稿，包括起草言講內容和提供現場幫助。

Selection Criteria:
聘任要求

•Strong planning and organization skills with good ability in identifying and managing different priorities in a dynamic, fast-changing business environment
•Solid team player with effective interpersonal and communication skills – able to interact with and engage staff and managers at all levels
•Able to deliver under tight time pressure, with strong personal drive and willingness to go the extra mile to ensure work is done efficiently together with good quality
•Good awareness of business trends in the local marketplace and of the Bank’s priorities across Businesses and Functions
•Strong language skills in both English and Putonghua (verbal and written)
•Solid computer skills particularly Microsoft Office related software programmes
•Knowledge of the banking industry in China is preferred; moreover, bachelor degree from a reputable university and work exposure to financial data are considered as assets

•具有優秀的規劃和組織技巧，并能在快速發展變化的商業環境中有效地辨別和管理多元化的業務需求。
•擁有穩固的團隊精神，能以有效的人際技巧與分行管理層和各員工進行良好的互動溝通。
•具有自我激勵能力應對工作的壓力，并在有需要時積極承擔額外的工作，保證能有效地并以高質量完成工作。
•對本地市場的商業發展方向和銀行內部的業務拓展重點具有良好的洞察力。
•具有良好的語言技能，包括流暢的中文和英語的口頭和書面表達能力。
•擁有扎實的計算機技能，特別是辦公軟件的應用。
•其他條件包括具有國內銀行業知識，本科及以上學歷，并在以往的工作中有財務數據分析的經驗。